Basic information

This privacy statement is intended to inform users of this website about the nature, scope and purpose of the collection and use of personal data by the website operator, Witten/Herdecke University.

The website operator takes your data protection very seriously and treats your personal data confidentially and in accordance with the legal regulations. As new technologies and the constant further development of this website may result in changes to this privacy policy, we recommend that you read the privacy policy again at regular intervals.

Definitions of the terms used (e.g. "personenbezogene Daten" or "Verarbeitung") can be found in Art. 4 DSGVO.

Our website is encrypted via an https connection, i.e. a secure channel is used for the transmission of data between the users' end device and the server of the Witten/Herdecke University, which cannot be read by unauthorized third parties.

1. Name and address of the person in charge

The person responsible within the meaning of the basic data protection regulation and other national data protection laws of the member states and other data protection regulations is the:

Private Witten/Herdecke University gGmbH
Alfred-Herrhausen-Straße 50
D-58448 Witten

+49 2302 926 0   E-Mail: public@uni-wh.de    www.uni-wh.de/en/uwh-international/start/ 

2. Name and address of the data protection officer

Dipl.-Stat. Martin Rützler
Alfred-Herrhausen-Straße 50
D-58448 Witten

datenschutz@uni-wh.de  www.uni-wh.de/en/uwh-international/start/

3. General information on data processing

3.1. Scope of processing personal data

As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website and our contents and services. The processing of personal data of our users regularly only takes place with their consent. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by legal regulations.

3.2. Legal basis for the processing personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.

In the processing of personal data, Article 6 paragraph 1 letter b DPA serves as the legal basis for the performance of a contract to which the data subject is party. This also applies to processing operations for the performance of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another natural person make it necessary to process personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or of a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Article 6 paragraph 1 lit. f DSGVO serves as the legal basis for the processing.

3.3. Data erasure and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage is no longer applicable. Furthermore, data may be stored if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which the person responsible is subject. Data is also blocked or deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

4. Provision of the website and creation of log files

4.1. Description and scope of data processing

Whenever you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

The IP address of the user
Date and time of access

The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.

4.2. Legal basis for the data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.

4.3 Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also include our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f DSGVO.

4.4 Duration of storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.

In the case of data storage in log files, this is the case after two days at the latest. A storage beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

4.5. Objection and elimination possibility

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

5. Usage of Cookies

5.1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user calls up a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

We also use cookies on our website, which enable an analysis of the surfing behaviour of the users.

The user data collected in this way is pseudonymised by technical precautions. Therefore, it is no longer possible to assign the data to the calling user. The data is not stored together with other personal data of the users.

When accessing our website, an info banner informs users about the use of cookies for analysis purposes and refers them to this privacy policy.

5.2. Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

5.3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change.

The user data collected through technically necessary cookies is not used to create user profiles.

The analysis cookies are used for the purpose of improving the quality of our website and its contents. The analysis cookies enable us to find out how the website is used and thus to constantly optimise our offer.

These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.

5.4. Duration of storage, possibility of objection and removal

You can prevent the use of cookies by setting your Internet browser to refuse cookies. However, you can also determine in your browser whether you wish to be informed about the setting of cookies and only allow cookies in individual cases, whether you exclude the acceptance of cookies for certain cases or also generally. You can also activate the automatic deletion of cookies when you close your browser. How to do this depends on your browser.

If cookies are deactivated for our website, it is possible that not all functions of the website can be used to their full extent.

6. Contact forms and Contact via e-mail

6.1. Description and scope of data processing

There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask is transmitted to us and stored.

At the time the message is sent, the following data is also stored:

IP address of the user
Date and time of registration

For the processing of the data, your consent will be obtained during the sending process and reference will be made to this privacy policy.

Alternatively, it is possible to contact us via the provided e-mail address. In this case the personal data of the user transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

6.2. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 Par. 1 letter f DSGVO. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b DSGVO.

6.3. Purpose of data processing

The processing of the personal data from the input mask serves us to process the contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and ensure the security of our information technology systems.

6.4. Duration of storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.

Any additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

6.5. Objection and elimination possibilities

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued.

A revocation of the consent and the objection of the storage is to be addressed to: public@uni-wh.de

All personal data stored in the course of the contact will be deleted in this case.

7. Web analysis by PIWIK

7.1. Scope of processing personal data

We use the open source software tool Matomo (formerly PIWIK) on our website to analyse the surfing behaviour of our users. The software sets a cookie on the user's computer (for cookies see above). If individual pages of our website are called up, the following data are stored:

• Two bytes of the IP address of the user's calling system
• The accessed website
• The website from which the user accessed the accessed website (referrer)
• The subpages that are called up from the called up web page
• The time spent on the website
• The frequency of accessing the website

The software runs exclusively on the servers of our website. A storage of the personal data of the users only takes place there. The data will not be passed on to third parties.

The software is set so that the IP addresses are not stored completely, but 2 bytes of the IP address are masked (e.g.: 192.168.xxx.xxx). In this way, it is no longer possible to assign the shortened IP address to the calling computer.

7.2. Legal basis for the processing of personal data

The legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f DSGVO.

7.3. Purpose of data processing

The processing of personal data of users enables us to analyse the surfing behaviour of our users. By evaluating the data obtained, we are able to compile information on the use of the individual components of our website. This helps us to constantly improve our website and its user-friendliness. These purposes also include our legitimate interest in processing the data in accordance with Art. 6 Para. 1 lit. f DSGVO. By making the IP address anonymous, the interest of the users in their protection of personal data is sufficiently taken into account.

7.4. Duration of storage

The data is deleted as soon as it is no longer required for our recording purposes, in our case after 30 days.

7.5. Objection and elimination possibility

Cookies are stored on the user's computer and transmitted by the user to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

We offer our users on our website the possibility of an opt-out from the analysis procedure. To do so, you must follow the corresponding link. In this way, another cookie is set on your system, which signals our system not to store the user's data. If the user deletes the corresponding cookie from his own system in the meantime, he must set the opt-out cookie again.

For more information about the privacy settings of the Matomo software, please follow this link: https://matomo.org/docs/privacy/.

8. Integration of third-party services

Within our online offer, we set within our online offer on the basis of our legitimate interests in the analysis, optimization and economic operation of our online offer in the sense of Art. 6 para. 1 lit. f. DSGVO, we use content or service offers from third parties to integrate their content and services, such as videos or fonts.

This always assumes that the third party providers of this content are aware of the IP address of the users, as without the IP address they would not be able to send the content to their browsers. The IP address is therefore necessary for the display of this content. We make every effort to use only such content whose respective providers use the IP address only to deliver the content.

Third party providers may also use so-called pixel tags for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain technical information about the browser and operating system, referring websites, visiting time and other details about the use of our online offer, as well as being linked to such information from other sources.

8.1. Google

Google Webfonts

We integrate the fonts ("Google Fonts") of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Privacy Policies: https://www.google.com/policies/privacy/
Opt-Out: https://adssettings.google.com/authenticated

Google Maps

We integrate the maps of the "Google Maps" service of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA

Privacy Policies:https://www.google.com/policies/privacy/
Opt-Out: https://adssettings.google.com/authenticated

8.2. Facebook

Social Plugin

Our website uses so-called social plugins (hereinafter referred to as "plugins") of the social network facebook.com, operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (hereinafter referred to as "Facebook"). The plugins are identified by Facebook with a Facebook logo and/or the addition "Facebook Social Plugin".
Various websites of our Internet presence contain such plugins, which establish a direct connection to the Facebook servers when the page is called up. When the user interacts with one of these plugins ("Like", "Recommend", "Comment", etc.), it is possible for Facebook to record and evaluate the visit of certain pages. Among other things, your IP address and - if you are registered and logged in at facebook.com - your user name can be transmitted to Facebook. Facebook can therefore combine the page view with your personal data and thus identify you, which may result in the collection of personal data.
The actual purpose and scope of the data collection by Facebook, as well as the further processing and use of this data and your rights and setting options for the protection of privacy can be found in the Facebook data protection information. If you are registered with Facebook and do not want Facebook to collect data about you through plugins, you must log out of facebook.com before visiting our website.

8.3. Youtube

We can integrate the videos of the platform "YouTube" of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA

Private Policies:https://www.google.com/policies/privacy/
Opt-Out: https://adssettings.google.com/authenticated.

8.4. Vimeo

We can integrate the videos of the platform "Vimeo" of the provider Vimeo Inc, Attention: Legal Department, 555 West 18th Street New York, New York 10011, USA

Private Policy: https://vimeo.com/privacy.
We point out that Vimeo may use Google Analytics and refer to the privacy policy (https://www.google.com/policies/privacy) and opt-out options for Google Analytics (http://tools.google.com/dlpage/gaoptout?hl=de) or the settings of Google for the use of data for marketing purposes (https://adssettings.google.com/).

9. Rights of the data subject

9.1. Right of access to information

You can request confirmation from the person responsible as to whether personal data concerning you is being processed by us.

If such processing has taken place, you can request information from the data controller on the following:

• the purposes for which the personal data are processed;
• the categories of personal data processed;
• the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
• the planned duration of storage of the personal data concerning you or, if it is not possible to give specific details, criteria for determining the duration of storage;
• the existence of a right to rectify or erase personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing
• the existence of a right of appeal to a supervisory authority
• all available information on the origin of the data, if the personal data are not collected from the data subject
• the existence of automated decision-making, including profiling in accordance with Art. 22 (1) and (4) DPA and - at least in these cases - meaningful information on the logic involved and the scope and intended consequences of such processing for the data subject

You have the right to request information as to whether personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the transfer.

9.2. Right of rectification

You have the right to obtain from the data controller the rectification and/or integration of any personal data processed concerning you if it is incorrect or incomplete. The data controller shall make the correction without delay.

9.3. Right to restrict processing

Under the following conditions, you may request that the processing of personal data concerning you be restricted:

• if you dispute the accuracy of the personal data concerning you for a period of time which enables the person responsible to verify the accuracy of the personal data;
• the processing is unlawful and you object to the deletion of the personal data and request instead the restriction of the use of the personal data
• the controller no longer needs the personal data for the purposes of the processing, but you need it in order to assert, exercise or defend legal claims, or
• if you have lodged an objection to the processing pursuant to Art. 21 para. 1 DPA and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data, apart from being stored, may be processed only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a member state.

If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

9.4. Right of cancellation

Cancellation obligation

You may request the controller to delete the personal data concerning you without delay and the controller is obliged to delete such data without delay if one of the following reasons applies:

• The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
• You revoke your consent on which the processing was based in accordance with Article 6 paragraph 1 letter a or Article 9 paragraph 2 letter a DSGVO and there is no other legal basis for the processing.
• You object to the processing pursuant to Art. 21 (1) DPA and there are no overriding legitimate reasons for the processing, or you object to the processing pursuant to Art. 21 (2) DPA.
• The personal data concerning you were processed unlawfully.
• The deletion of personal data concerning you is necessary to comply with a legal obligation under Union or national law to which the controller is subject.
• The personal data concerning you has been collected in relation to information society services offered in accordance with Art. 8 para. 1 DSGVO.

Information to third parties

If the controller has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 Para. 1 DSGVO, it shall take appropriate measures, including technical measures, taking into account available technology and implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.

Exceptions

The right to deletion does not exist insofar as the processing is necessary

• to exercise the right to freedom of expression and information;
• to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or in the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
• for reasons of public interest in the field of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 DSGVO;
• for archiving, scientific or historical research purposes in the public interest or for statistical purposes in accordance with Art. 89 Para. 1 DSGVO, insofar as the law referred to in section a) is likely to render impossible or seriously prejudice the attainment of the objectives of such processing, or
• to assert, exercise or defend legal claims

9.5. Right to information

If you have exercised the right of rectification, erasure or limitation of processing vis-à-vis the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort.

They have the right to be informed of these recipients by the person responsible.

9.6 Right to data portability

You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller without interference from the controller to whom the personal data has been made available, provided that

• the processing is based on a consent pursuant to Art. 6 para. 1 letter a DSGVO or Art. 9 para. 2 letter a DSGVO or on a contract pursuant to Art. 6 para. 1 letter b DSGVO and
• the processing is carried out using automated procedures.

In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, in so far as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data transferability shall not apply to processing of personal data which is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

9.7. Right of objection

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data relating to you which is carried out pursuant to Article 6 paragraph 1 letter e or f of the DPA; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless he can demonstrate compelling legitimate reasons for processing which outweigh your interests, rights and freedoms, or if the processing serves to assert, exercise or defend legal claims.

Where the personal data concerning you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

Notwithstanding Directive 2002/58/EC, you have the possibility of exercising your right of objection in relation to the use of Information Society services by means of automated procedures using technical specifications.

9.8. Right of revocation of the declaration of consent under data protection law

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

9.9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision

• is necessary for the conclusion or fulfilment of a contract between you and the person responsible,
• is authorised by Union or national legislation to which the person responsible is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests, or
• with your express consent.

However, these decisions may not be based on special categories of personal data in accordance with Art. 9 Para. 1 DSGVO, unless Art. 9 Para. 2 lit. a or g DSGVO applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the responsible person shall take appropriate measures to safeguard your rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of any person from the responsible person, to put forward his point of view and to contest the decision.

9.10. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with the State Commissioner for Data Protection and Freedom of Information of the State of North Rhine-Westphalia to a supervisory authority (www.ldi.nrw.de) to complain about the processing of your personal data by the Witten/Herdecke University.

In this case, it will inform you of the status and the results of the complaint, including the possibility of a legal remedy under Art. 78 DSGVO.